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Administrative Assistant - Job Opportunity at Western University - Schulich School of Medicine and Dentistry

London, Canada
Temporary
Mid-level
Posted: January 22, 2025
On-site
CAD 55,000 - 70,000 per year based on education requirements and market conditions in London, Ontario academic sector

Benefits

University benefits package including healthcare and pension
Professional development opportunities through secondment program
Academic environment with access to university resources
Work-life balance with 35-hour work week

Key Responsibilities

Executive support for Vice Dean and Director of Medical Education managing strategic and operational initiatives
Coordination of high-level administrative functions including scheduling, travel logistics, and committee support
Financial transaction processing and reconciliation management
Strategic communications management with internal and external stakeholders
Document and presentation preparation for senior leadership

Requirements

Education

2-year community college diploma in Business Management/Administration

Experience

5 years administrative experience supporting a senior executive in a complex office environment

Required Skills

Advanced Microsoft Office skills (Word, Excel, PowerPoint) Adobe proficiency Content Management Systems expertise (Cascade preferred) Exceptional organizational skills Stakeholder relationship management Excellent verbal and written communication Judgment and analytical problem-solving Initiative and accountability Multi-tasking in fast-paced environment Attention to detail and proofreading Confidentiality management Knowledge of Western and Schulich School policies (preferred)
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Sauge AI Market Intelligence

Industry Trends

Higher education institutions are increasingly focusing on administrative efficiency and digital transformation, requiring advanced technical skills from support staff Growing emphasis on cross-departmental collaboration and strategic support in academic medical institutions Increased demand for administrative professionals with healthcare and education sector experience

Role Significance

Typically part of a 3-5 person executive support team in academic medical education administration
Mid-level position with high visibility supporting senior academic leadership and influence on operational effectiveness

Key Projects

Strategic planning and policy implementation support Academic program administration coordination Stakeholder engagement and communication initiatives Financial and operational process improvement

Success Factors

Strong understanding of academic medical education environment Exceptional organizational and priority management skills Advanced technological proficiency Strategic communication abilities Professional discretion and judgment

Market Demand

Strong demand with steady growth projected in academic healthcare administration

Important Skills

Critical Skills

Advanced technical skills for modern academic administration Strategic communication abilities for multi-stakeholder environment Process management expertise for complex academic operations

Beneficial Skills

Healthcare sector knowledge Academic policy understanding Project management capabilities Change management experience

Unique Aspects

Integration with medical education leadership
Exposure to healthcare education administration
Opportunity for involvement in academic program management
Strong professional development through secondment programs

Career Growth

2-4 years in role before advancement opportunities

Potential Next Roles

Executive Assistant in Dean's Office Program Manager Administrative Operations Manager Department Manager

Company Overview

Western University - Schulich School of Medicine and Dentistry

Western University is a leading Canadian research institution with a strong emphasis on academic excellence and innovation

Top-tier medical school with significant regional influence and national recognition
Major employer in London, Ontario with substantial economic and social impact
Collaborative academic environment with emphasis on professional development and work-life balance
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  • Salary estimates and market demand analysis
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  • Critical success factors and key skills
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