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Office Admin Assistant - Job Opportunity at Prestige Construction Management

San Francisco, USA
Part-time to Full-time
Mid-level
Posted: February 25, 2025
On-site
USD 41,600 - 52,000 per year

Benefits

Comprehensive healthcare package with dental coverage, indicating investment in employee wellbeing
401(k) retirement plan showing long-term employee investment
Paid time off package demonstrating work-life balance focus
Flexible schedule transition potential from part-time to full-time

Key Responsibilities

Lead monthly billing and invoicing processes ensuring accurate financial documentation
Manage comprehensive HR functions including recruitment, screening, and candidate placement
Coordinate document control systems for construction project submittals and changes
Support RFP/RFQ responses and technical documentation preparation
Facilitate marketing initiatives and meeting documentation in Bay Area
Execute administrative operations supporting field staff and project teams

Requirements

Education

Bachelor's degree in Business Administration, Accounting, Engineering or Construction Management

Experience

2-3 years of professional relevant experience

Required Skills

Microsoft Office proficiency Strong problem-solving abilities Effective written and interpersonal communication Detail-oriented organization skills Independent work capability Sound professional judgment

Certifications

Valid California Driver's License US Work Authorization
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Sauge AI Market Intelligence

Industry Trends

Construction management sector is experiencing increased demand for digitalization of administrative processes, requiring enhanced technical skills from support staff Growing emphasis on compliance and documentation in infrastructure projects is elevating the importance of administrative roles Hybrid work models are becoming standard in construction management, though this role maintains traditional on-site requirements

Salary Evaluation

The offered salary range of $41,600-52,000 annually is slightly below market average for the San Francisco Bay Area, where similar roles typically command $50,000-65,000. However, the part-time flexibility and growth potential may offset this

Role Significance

Typically works within a 5-8 person administrative team supporting larger project teams of 20-50 personnel
Mid-level position with potential for growth, serving as a crucial link between field operations and administrative functions

Key Projects

Infrastructure and transportation project documentation management Staff augmentation and recruitment initiatives Financial processing and billing systems implementation Project control documentation and compliance management

Success Factors

Strong attention to detail and ability to maintain accurate records in a fast-paced environment Excellent interpersonal skills for managing relationships with both internal teams and external stakeholders Ability to adapt to changing priorities and manage multiple deadlines effectively Technical aptitude for learning new software systems and processes

Market Demand

High demand position in the construction sector, particularly in infrastructure projects, with steady growth projected over next 3-5 years

Important Skills

Critical Skills

Document control expertise is fundamental for maintaining project compliance and tracking Communication skills are essential for coordinating between field teams and office staff Process management abilities are crucial for handling complex administrative workflows

Beneficial Skills

Graphic design capabilities for proposal development Understanding of construction terminology and processes Knowledge of HR compliance and recruitment best practices

Unique Aspects

Rare combination of HR and billing responsibilities indicating broad exposure to business operations
Infrastructure focus provides stable project pipeline
Part-time to full-time transition opportunity shows growth mindset

Career Growth

2-3 years in role before advancement, depending on performance and business growth

Potential Next Roles

Senior Administrative Coordinator Project Controls Specialist Office Manager HR Coordinator

Company Overview

Prestige Construction Management

Prestige Construction Management specializes in infrastructure and transportation projects, positioning itself as a focused service provider in the construction management sector

Mid-sized player in the construction management space, competing through specialized expertise rather than scale
Strong Bay Area focus with established relationships in the local infrastructure sector
Professional environment with emphasis on technical excellence and process adherence, balanced with opportunities for skill development
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  • Salary estimates and market demand analysis
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  • Critical success factors and key skills
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