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Senior Executive Assistant/Executive Assistant, Masters Programmes - Job Opportunity at Hong Kong University

Pok Fu Lam, Hong Kong
Full-time
Mid-level
Posted: February 12, 2025
On-site
HKD 288,000 - 420,000 per year based on Hong Kong University pay scales and market conditions for similar roles in Hong Kong higher education sector

Benefits

Contract-end gratuity program
University retirement benefits scheme (10% of base salary)
Annual leave package
Comprehensive medical benefits
Professional development in academic environment

Key Responsibilities

Manage end-to-end administration of taught postgraduate programmes
Lead student recruitment and admissions processes
Coordinate candidate evaluations and interview scheduling
Oversee programme operations and student administration
Handle prospective student inquiries and information dissemination
Process applications and admission offers
Support faculty and programme directors in administrative matters

Requirements

Education

Bachelor's degree

Experience

1 year of full-time work experience, preferably in taught postgraduate programme administration

Required Skills

Proficiency in written and spoken English and Chinese (including Putonghua) Organizational skills Communication skills Project management skills Problem-solving skills Computer literacy Detail-oriented Multi-tasking ability Independent work capability Team collaboration Pressure management Cross-cultural communication
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Sauge AI Market Intelligence

Industry Trends

Higher education institutions in Asia are expanding their international postgraduate programs, creating increased demand for bilingual administrative professionals Universities are emphasizing student experience and administrative efficiency in response to growing competition in the postgraduate education market Digital transformation in higher education administration is driving need for tech-savvy support staff

Role Significance

Typically part of a 5-8 person administrative team supporting multiple master's programs
Mid to senior-level administrative position with significant autonomy in program operations and student services delivery

Key Projects

Annual student recruitment campaigns Admission cycles management Program operations optimization Student service enhancement initiatives Cross-departmental coordination projects

Success Factors

Strong cultural intelligence and ability to work with diverse international stakeholders Excellence in both Chinese and English communication for effective regional outreach Proven ability to manage multiple concurrent administrative processes Strong understanding of higher education administrative procedures

Market Demand

High demand due to expansion of international education programs in Asia and increasing competition among universities for quality administrative talent

Important Skills

Critical Skills

Bilingual proficiency is essential for managing communications with diverse stakeholder groups Project management capabilities critical for handling multiple program cycles simultaneously Cultural adaptability necessary for working with international student body

Beneficial Skills

Experience with higher education management systems Understanding of international education trends Knowledge of student visa processes Marketing and social media skills for program promotion

Unique Aspects

Dual language requirement reflects unique position as bridge between Western and Chinese educational systems
Fixed-term contract with renewal possibility offers balance of security and performance-based continuity
University setting provides unique exposure to international academic environment

Career Growth

2-3 years in role before advancement opportunity, with potential fast-track for high performers

Potential Next Roles

Programme Manager Senior Programme Manager Assistant Director of Graduate Studies Head of Academic Services

Company Overview

Hong Kong University

Hong Kong University is a leading global institution of higher learning with strong international reputation and research focus

Consistently ranked among top universities in Asia with strong global partnerships and research output
Major educational hub in Asia Pacific with substantial influence on regional higher education trends
Professional academic environment with emphasis on international collaboration and educational excellence
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